Login to your Operator online control
panel. Use the Registration Page
Builder to generate the HTML code for a conference registration form. Now upload the web page containing that form to your website.
You can have the guest pass (User account) for those you
invite expire after the event or conference by setting the HTML code with the appropriate number of minutes, days, weeks or months.
Example: Your event is 2 days from today. Set the time period selection to
"3 days". This will allow a User to access the event but will expire
their account the next day.
See the screenshot below from the Operators online control panel.
"Free
Access" Conference
Send an email to those you wish to invite and include the direct link to the conference registration page you created.
For an example of a typical conference invitation,
click
here and copy.
"Paid
Access" Conference
When you are selling access to a conference as a product, set the landing page to load the conference registration form you've just uploaded.
Broadcasting "Audio Only"
If you will be broadcasting the "audio only" from the live event through your meeting room, make sure the microphone connected to your computer is close enough to the audio speaker located in the meeting room (the "physical" location where the event is taking place).
You will know the volume is sufficient when the LED lights on the talk and hands-free buttons change to
GREEN when the person is speaking and then back to
RED when they are not speaking. Click the hands-free button when you are ready to begin broadcasting the audio through your meeting room.
With the "line-in" connection on your computer, you can can channel
numerous incoming audio sources to your meeting room. The line-in port
requires a 3.5 mm (male to male) connecting cable.
If you are controlling the meeting room during the live event, you may want to leave the "Global Text" rights turned on to allow participants to type questions and feedback to you. All other rights should be turned off in the "Rights
Settings" box.
Broadcasting "Audio & Live Video"
First determine the desired position of your camera and microphone.
Make sure the microphone is close enough to the source to receive a strong audio
signal. At the same time have your webcam positioned in an acceptable location to capture the video portion of the meeting.
If you know for certain that all meeting participants will have a broadband connection, you may want to set the broadcast quality to 3 or
5 frames per second. To do this, go to the "System Settings" button and click the "Video Settings" tab.
Next, select the desired frame rate. This setting can be made on-the-fly during a live broadcast and
the new setting will be applied when the system settings screen is closed.
You may want to broadcast the event or conference at the highest quality (5
FPS). This means only those connected via broadband will be able to view
the video stream.
Those connected via dial-up (56k) Internet connections, would simply turn off the incoming video and just listen to the audio and watch whatever materials (slide shows, web tours, etc) you may be offering them to supplement the audio portion of the meeting.
When you are broadcasting video and a User logs into the meeting room, they will be notified of the broadcast.
They can choose to load the video stream in progress or turn it off at anytime in order to preserve bandwidth.
While most webcams are sufficient for capturing an adequate video field, you'll experience far greater broadcast quality when using a handycam or any standard camcorder because the lens captures a greater field of view and produces a significantly clearer video stream.
Other benefits of using a camcorder include:
• Ability to view a larger live preview.
• Panning, zooming and other effects are usually built-in.
• Cable connecting the camcorder to the computer are available up to 25 feet. (7.62m)
• The microphone is usually a higher quality than one attached to a headset.
• Camcorders often have lighting accessories available.
• Record the video to 8mm tape.
Items needed to connect a camcorder to your computer:
• Video capture card (PCI or PCMCIA)
• Connecting cable from camcorder to capture card
What if you don't have a WebCam and still want to provide a visual support?
This can be easily achieved by broadcasting a web tour from the "Co-Browse" area or PowerPoint slides from the "Live Desktop" feature.
This would require you to manually push these pages and navigate as in any
normal meeting scenario. This would be done while the audio is streaming
from the actual speaker.
